Streamline Your Real Estate Transactions
Experience unparalleled support with Monster Dynamics—precision, expertise, and efficiency in every transaction.
Hi, I'm Tristan.
I'm the owner of Monster Dynamics, a comprehensive real estate transaction management company that helps real estate agents scale their businesses.
I have two decades of operations management experience, and eight years of real estate experience. I hold licenses in real estate, mortgage, and insurance, and I have facilitated over 1,300 real estate transactions in Utah.
Service Packages
End-to-End Transaction Coordination: We manage all aspects of your real estate deal from initial contract to closing, ensuring a smooth, efficient process.
Buyer Transactions
We manage the entire buyer transaction process, from the initial contract to closing. Our services include document management, communication with agents and title, scheduling inspections, and ensuring a smooth settlement process.
Listing Transactions
Paid at Closing (90 Days)
We handle all aspects of your seller transaction, from listing to closing. This includes managing documents, scheduling showings, coordinating with title and lenders, and sending timely updates to keep everything on track for a successful sale.
Compliance Only
Perfect for New Builds
We focus on organizing and stacking paperwork for brokerage compliance, without handling scheduling or signatures. This service ensures all documents are in order and meet the required standards for your brokerage.
Miscellaneous Extras
Buyers
Due on Delivery
CDA to Justify Value, $25.
Collect Agency Docs, $50.
Expedition Fee for After Hours* Support, $50.
Submit FSBO to MLS, $50.
Listings
Due on Delivery
CDA to Justify Value, $25.
Collect Agency Docs, $50.
Additional MLS Input, $50.
Expedition Fee for After Hours* Support, $50.
Loan Processing
Due at Closing (45 Days)
Review DU/LP Findings; create & disburse needs list; send Lender request; submit loan to underwriting; etc.
Other Services
Due on Delivery
Dual transactions, $600.
Open door / Showing, $50.
Notarize document, $10.
Facilitate closing, $300.
*Operating hours are 9:00 AM to 5:00 PM, Monday thru Friday.
Buyer Transaction Process
Discover a streamlined process designed to make your buyer transactions effortless and stress-free.
Buyer Broker
Update agent's brokerage portal (Docusign, Dotloop, Skyslope, Command, ReZEN, etc.)
Set Buyer Broker expiration reminders.
Send buyer intro email with paperwork.
Under Contract
Update agent's brokerage portal (Docusign, Dotloop, Skyslope, Command, ReZEN, etc.)
Create calendar events for all deadlines.
Send "next steps" email to buyer with executed contract and inspector info.
Send contract recap, MLS printout, and REPC to Title & Lending.
Order home inspection as needed.
Coordinate collection of Earnest Money.
Confirm Earnest Money with Title, Lender, and Listing Agent.
Follow up with Listing Agent for required documents.
Obtain signatures on SPCD & LBPD, sends copy to Listing Agent.
Check for new addenda during Due Diligence and Finance & Appraisal, and update file.
Begin Settlement Process scheduling one week before closing.
Schedule Settlement and notify all parties.
Send utility information to Buyer.
Finalize brokerage portal and commissions sheets.
Order home warranty as needed.
Send "Transaction Document" email to buyer with executed docs.
Post Close
Verify recording, obtains settlement statements, and updates the file.
Send request for review on Agent's behalf.
Ensure compliance for fast payment.
Submit complete file to Broker portal for 7-year access.
Listing Transaction Process
Experience expert transaction management tailored to simplify every step of your selling process.
Pre-Listing Preparation
Update agent's brokerage portal (Docusign, Dotloop, Skyslope, Command, ReZEN, etc.)
Calendar Listing Agreement expiration reminder.
Send introduction email to Seller(s) with executed paperwork.
Order Title Report.
Order HOA documents (if applicable)
Order sign installation (as needed).
Order photos (as needed)
Input listing into MLS.
Upload photos & tour to MLS.
Post listing to active status after agent approval.
Notify Seller(s) of going live and shares link to review.
Set up Showing Time or Aligned Showings.
Under Contract
Update agent's brokerage portal (Docusign, Dotloop, Skyslope, Command, ReZEN, etc.)
Create calendar events for each deadline.
Send "next steps" email to the seller with executed contract and next steps.
Send contract recap sheet, MLS printout, and REPC to Title.
Send Buyers Agent Title PR, HOA Documents, SPCD, LBPD, and other required disclosures.
Follow up with Buyers Agent for fully executed SPCD, LBPD, and Earnest Money confirmation.
Check in at Due Diligence for new addenda & updates the file.
Check in at Finance & Appraisal for new addenda and update the file.
Prep a week before closing to begin scheduling settlement process.
Send "Settlement Scheduled" email to client with closing details.
Finalize brokerage portal and commission sheets.
Send "Transaction Document" email with executed docs to the seller.
Post Close
Verify file is recorded with title, obtains Settlement statements, and updates the file.
Send request for review on Agent's behalf.
Update MLS to Closed.
Order sign removal (if applicable).
Ensure file is compliant for prompt payment.
Submit complete file to Broker portal for 7-year access.
What Our Clients Say
See why agents trust Monster Dynamics through testimonials from real professionals just like you.
Melissa Ross
Tristan makes the entire process of closing on a home simple, while allowing the agent and client to continue on with life as usual. His gentle nature makes everyone feel at ease. He is professional, timely and extremely considerate. In other words, he is the absolute best.
Anni Adams
Tristan is an incredible professional, organized, consistent, responsible, timely & kind. I love working with Tristan at Monster Dynamics for all our transaction coordination needs.
Jason Allred
Tristan Bills is one of the most professional and responsive Transactions Coordinators I have ever used. I can count on him monitoring my transactions and keeping me in the loop. My clients are constantly telling me how much they enjoy working with him.
FAQs
Your Questions Answered: Swift Solutions for Smooth Transactions
How is Monster Dynamics different from other transaction coordination companies?
Our processes are backed by over two decades of business operations experience, eight years of real estate expertise, and best practices refined from more than 1,300 successful transactions. Experience matters, and you have that with Monster Dynamics.
Do you write contracts?
No, licensed transaction coordinators in Utah cannot write contracts unless they are part of the same brokerage as the agent.
Do you work nights and weekends?
Our standard hours are 9 AM to 5 PM, Monday through Friday. We aim to help agents work smarter, completing 16 hours of work in 8. For urgent after-hours needs, we offer expedited services for $50, subject to availability.
You're a licensed agent—what happens to my client's information?
We adhere to a strict "client for life" policy. We will never market real estate services to your client. If your client contacts us in the future, we’ll notify you immediately to maintain your relationship.
Why is your company called Monster Dynamics?
The name Monster Dynamics was chosen to represent strength, efficiency, and adaptability. A "monster" is often associated with something big, powerful, and unstoppable—qualities we strive to bring to your real estate transactions. "Dynamics" speaks to our ability to stay flexible and innovative, adapting to the unique needs of each transaction while maintaining a streamlined, effective process. Together, the name reflects our mission to provide robust support that drives your success in real estate, empowering you to focus on what you do best—growing your business.
Do you offer compliance-only services?
Yes, our compliance-only service is perfect for new build transactions, where Seller disclosures or home inspection scheduling are typically unnecessary. We manage paperwork for brokerage review to ensure everything is compliant and you get paid.
How much do your services cost?
We charge $350 per transaction for Buyer or Seller files, offer a $600 package for dual transactions (where the agent represents both), and a $150 compliance-only package ideal for new builds. Pricing for other miscellaneous services varies.
How do you communicate during the transaction process?
We work primarily through email, which has become a universal standard, and follow up with text messages for urgent matters. This ensures efficient and timely communication.
Why should I choose Monster Dynamics for my real estate transactions?
With a proven track record, comprehensive knowledge of Utah's real estate regulations, and a commitment to professionalism, we deliver unmatched efficiency and support, allowing you to focus on growing your business.
Let’s Connect – Book Your Call!
Schedule your discovery call today and learn how we can transform your process.